BIonA Suite: secure digitalization with advanced electronic signature

Montevideo, July 9, 2025

BIonA Suite, Sofis Solutions’ intelligent platform for managing processes, records, and digital procedures, natively incorporates BIonA Sign, a comprehensive electronic signature solution that enables signing and validating documents using secure, auditable mechanisms adaptable to regulatory frameworks. This integration allows public and private organizations to complete their digital workflows with both simple and advanced electronic signatures, reducing time, costs, and operational risks.

What is BIonA Sign?

BIonA Sign is a modular electronic signature solution that can be integrated into the processes of BIonA Suite. It is designed to interoperate with various electronic signature providers, enabling users to sign documents:

• With a simple signature.
• With an advanced signature, using digital certificates issued by recognized authorities (for example: ID Uruguay, Electronic Signature of El Salvador, among others).

BIonA Sign ensures compliance with non-repudiation, document integrity, and traceability principles while being compatible with current legal and technical standards.

Seamless integration with digital processes

One of the significant differentiators of BIonA Suite is the ability to design workflows where electronic signature is a native step in the process, so signatures are requested, issued, registered, and stored within the lifecycle of the procedure.

Some key benefits include:

• Elimination of paper and reduced turnaround time.
• Complete audit trail for each signed document.
• Flexible configuration: control over where in the process a signature is required and what type of signature is enforced.
• Interoperability with multiple signing environments.

Electronic signature from mobile devices

One advantage of BIonA Sign is its compatibility with mobile devices. Users can receive notifications, review documents, and sign them directly from their phones, without needing additional apps or a computer. This enables:

• Quickly signing resolutions, contracts, or urgent documents remotely.
• Accelerated approvals in decentralized or teleworking contexts.

The interface is designed with usability and current legal requirements in mind.

Signing Station

The electronic signature module from BIonA Sign is designed not only to integrate into internal approval flows, but also to function as a "Signing Station", allowing clients, external users, or citizens to securely and digitally sign documents in a controlled environment.

This functionality enables public and private organizations to offer an agile, legally valid, and paperless service at point-of-service or remote stations.

A Signing Station is a physical or virtual setup equipped with access to BIonA Sign, where an external individual can:

• Access a document generated by the organization.
• Verify their identity (using methods in line with regulation: OTP, electronic ID, biometrics, etc.).
• Sign the document electronically, using either a simple or advanced signature.
• Obtain a signed copy for their records.

For example, a telecommunications company serving clients in person could set up a Digital Signing Station at each branch, allowing users to electronically sign service activation contracts, renewals, or portability authorizations. The operator uploads the document, the client reviews it on a tablet or touch screen, and signs with a secure method (like SMS authentication or digital ID). The document is then automatically recorded, signed, and stored—no printing or scanning—speeding the process and improving traceability and compliance.

Use cases

1. Issuing resolutions and administrative documents: regulatory bodies or ministries can issue resolutions requiring signatures from multiple authorities. The system allows defining the signature sequence, verifying signer identities, and fully tracing the final document.
2. Human resources management: employment contracts, declarations, or internal documents can be signed by employees and managers without printing. This is particularly useful in remote or distributed work setups.
3. Institutional agreement approvals: when signing cross-agency agreements, possibly across different countries, BIonA Sign allows adapting workflows to each jurisdiction’s legal requirements, preserving legal validity and simplifying coordination.

A scalable solution aligned with digital transformation

Integrating electronic signatures in processes not only improves efficiency but also transforms organizational culture toward a fully digital, reliable, and sustainable model. BIonA Suite with BIonA Sign is ideal for institutions seeking to accelerate their digital transformation without compromising security or document governance.